Voting System

CHAPTER I INTRODUCTION 1. 1 B ACKGROUND OF THE STUDY Students Union is asked to produce beyond its capacity. It would be implementful to incur a ballot (democratic) dodging to ensure that the Student Councils rulings ar not lost in an overload of demands and those scholarly persons union workload priorities match educatee priorities. One of the most crucial f pretendors for a voting formation to be successful is to exhibit a right to vote Protocol that buttocks prevent opportunities for hoax or for sacrificing the voters privacy.The suffrage Protocol that will be invented and implemented for this voting body will combine the advantages of existing protocols and techniques, while at the similar time it will aim at eliminating most of the identified deficiencies and problems. The voting trunk includes three actors elector, the voting frames operator, and the administrator. Eligible voters aim to testify themselves, assisted by the Administrator, before the elect(i p)ion day.The system ensures that hold on registered voters scum bag vote and vote only once on the resources day, and collects the cast votes and tally the results of the election. Voter privacy is somehow maintained and vote tampering is prevented in this system. 1. 1. Historical background Since the San Miguel subject proud trail started to elect their SSG officers, they capture been using manual voting system, where they have to theatrical role more time just to prepare the materials for the election.The election will start by observance the advert of name of the candidates, giving the exact number of sample ballots in every break rooms, and disposing one ballot calamity in each class rooms. The San Miguel study High take always elect officers every tertiary calendar week of February for every year just to ensure that there will be person to watch the students during the vacation. 1. 1. 1 Organizational Chart expect vermiform appendix A 1. 1. 3 Organizational Function President-the highest-ranking member of an presidencyVice President-an official rank downstairs a president, who can take the presidents place if necessary. Secretary-somebody elected or appointed to keep records of the meetings of an organization such as a club, society, or committee, and to write or answer letters on its behalf. treasurer-somebody who manages the finances of an organization, usually the chief financial officers. Auditor-somebody who checks accounts or conducts an audit of an organization.PIO -somebody who make sure that the public, the media and every organization involved in the crisis are constantly informed on the progress being made to resolve the emergency at hand. Project Manager-somebody who matches available resources (time, silver and people) against business project aims Sergeant at Arms-somebody appointed to keep edict within an organization such as a legislative body or court of law, and to perform various another(prenominal) duties such as making arrest. Re applyatives-somebody who speaks, acts, or votes on behalf of others. 1. 2 preyives of the muse 1. 2. 1 General objective of the study To create an automatize voting system for San Miguel National High schooltime, to promote student use of technology in the election work on for the schools Student Council, thereof making their digital inclusion possible and viable, and to show that technology can facilitate the student participation in school purport and prepare them to become conscious and responsible citizens of the greater society. 1. 2. 2 Specific objective of the study * To diminish the time consume during the student council system. * To permit only worthy voters to vote and ensure that each eligible voter can vote only once. To reduce the manual procedure of task and to prevent compassionate error for someone to prepare the election each year. * The system should allow and assist voters to cast their votes quickly, in one session, and with minim al equipment or special skills. 1. 3 SCOPE AND DELIMITATION This proposed system is designed to provide fast and accurate students council election of San Miguel National High School. This voting system is undefendable in storing voters registration as well as calculates their votes for finalizing the winners of the election. All computations during the election are make in a reasonable metre of time.It will also provide a printed result of the election. 1. 4 Significance of the study An election is a decision-making process by which a population chooses an someone to hold formal office. Elections rely heavily on manual tallying and canvassing of votes thus making them vulnerable to assure and manipulation. To ensure a credible and vapourific electoral process, the modernization of the electoral system through computerization shall be supported to ensure the credibility of survey and correct the deficiencies in the electoral system.It is exceedingly fast, allowing obtaining final results in a matter of minutes. It has a very complete and user-friendly interface for system operators and as well as the voters. Furthermore, the challenge is to lift the students appreciation of their vote as a means to reform the administration and receive better services from it. This type of voting system encourages the students to promote suffrage. 1. 5 Summary of the study The proposed system will lessen their effort and time in reading, storing, and calculating of the students votes.It will be easier for COMELEC officer to conduct election in their school. It will provide accurate result of voting and fast type of automated election for the student council in San Miguel National High School. CHAPTER II CONCEPTUAL FRAMEWORK 2. 1 Theories used in analyzing the system The current voting management in students council election is manual, thus resulting in time consuming on part of the electoral officer. Everything need to be through with(p) on paper. All files are on t he envelope and transferring of files needs an effort of the electoral officers. We are now in age of the echnology. We should be able to use technology to a much greater extent it is in the current manual system. This encourage the proponents to conduct an inter regard, research and study to have an idea in making a system that can be used to easily store, calculate and finalized the result of automated election without the effort of election officer and the voters. The researchers finally come up with the Student Council Voting governing body which provides the LAN links to transfer and transmit the information of votes with high security and accuracy. 2. 2 Review of related studies Based on what Alecks P.Pabico said, Six old age ago, the idea of automated elections for student council posts in the University of the Philippines in Diliman was unimaginable, at least(prenominal) for me. It wasnt necessarily because we couldnt muster the technology and logistics, but there was j ust now n either a need nor a clamor for paperless voting. A lot of things have changed since then, and automated elections are no longer a thing of the noncurrent in UP Diliman. Now on its second year, and notwithstanding minor glitches in the system, electronic voting has proven to be a worthy progression in one of the basic democratic processes in modern society.Alecks got to UP a little past 2 p. m. last February 24, the day of the student council election this year. As a registered graduate student, he had made sure to drop by the campus to cast votes, first time to participate in the automated system on a university-wide scale. There was already a long queue outside the designated voting center at the College of Arts and Letters. Some students were waiting for their call to be located on the slant, while others were waiting for their turn at the computer terminals. There were no paper ballots or ballot boxes in sight. 2. 3 Findings on related studies and theories Accordin g to Alecks P.Pabico (a writer of the investigate motifing Magazine), for the more important aspects of the electoral process from voter registration, voting, vote counting to canvassing touches of contemporaneity have been an elusive as replies with substance from candidates. Yet for the most part the problem stems not from a lack of available technological solutions. A large computerized voting system encompassed the three major phases of the elections registration, voting and tabulation. Pilot tested in council elections in universities, it has proven to be an effective safe-guard against fraud and manipulation corresponding dag-dag bawas. . 4 Terms Adopted in the Study 2. 4. 1Technical harm Automated election system a system using appropriate technology for voting and electronic devices to count votes and canvass/consolidate results. estimator literacy-defined as the knowledge and ability to use computers and technology efficiently. info a collection of facts, figures, and statistics related to an object. Database a collection of related or similar records that are mostly used together. Data security the means of ensuring that data is kept safe fromcorruption and that access to it is fitly controlled. lively system- a system that is currently being used by the institution. Networking- the act of working using computer network or the act of connecting computers into network. organization design- the process or art of defining the architecture, components, modules, interfaces, and data for a system to satisfy specified requirements. User friendly-a system that is easy to learn and to use. 2. 4. 2 Operational terms Automation- the automatic operation or control of equipment, a process, or a system. Election is a formal decision-making process by which a population chooses an various(prenominal) to hold public office.Input the term denoting either an entrance or changes which are inserted into a system and which activate/modify a process. Outpu t the term denoting either an exit or changes which exit a system and which activate/modify a process. accommodation- the act of registering or being registered. CHAPTER III ARCHITECTURIAL DESIGN 3. 1 The Existing arranging The existing system of San Miguel National High School when having a Student Supreme Government (SSG) election, all proceedings like voters registration and voting, is done manually. The election is held during the 3rd week of February for every year.To be one of the candidates for the election the student must have a grade of at least 85% and above. The student who is running for president must be a 3rd year student. During the election, the SMNHS COMELEC will prepare a sample ballots and a ballot box for each class room. To vote, the students have to write the names of the candidates for every position that they want to elect. For the validation of votes, every student will have to put feel marks on the sample ballots. After the election, the COMELEC, alon g with the SSG adviser, will count the votes one by one in front of the entire student. . 1. 1 Data Flow Diagram See appendix B 3. 2 Problem Identifications of the Existing System This section presents all the problems identified by the researchers after meeting place all data by means of interviewing the SSG Adviser of San Miguel National High School. 3. 2. 1 fork outation of the Problems The following are the problems identified by the researcher base on the gathered data. 3. 2. 1 . 1The process of counting the votes one by one is kind of time consuming process. 3. 2. 1 . 2The votes cannot be secured or can be falsifies. 3. 2. 1. The writing of the student may not be clear. 3. 2. 1. 4The COMELEC officers disregard the student that did not vote. 3. 3 The jut outd System 3. 3. 1 Needs for the System The system needs maintenance to maintain the security, accuracy and the capacity of the system. 3. 3. 2 Data Flow Diagram of the Proposed System See Appendix C 3. 4 Objectives of th e Proposed System To help the School especially the San Miguel National High School to their manually voting of their organization (SSG). 3. 4. 1 General Objective of the proposed System To create an automated voting system for the San Miguel National High School. 3. 4. 2 Specific Objective of the proposed System 3. 4. 3. 1 The system functionality should ensure that no one can contort or modify the result of the voting by eliminating a valid vote or counting an invalid vote in the final tally. 3. 4. 3. 2 A system that provides a log-on security to secure the votes and to ensure that only authorized person can access the system. 3. 4. 3. 3 The system that permits only eligible voters to vote and ensure that each eligible voter can vote only once. 3. 4. 3. To ensure that no one can duplicate his or someone elses vote and no one can change someone elses vote. 3. 4 Users of the System The SMNHS Student Council Voting System is intended for the use of San Miguel National High Schools s tudent, SSG president and COMELEC officers. It will help the COMELEC Officers to register students, prepare the election, and calculating the votes. It will lessen the time they consumed conducting a student council election. It will lessen the effort of the SSG president and COMELEC officers preparing and distributing the sample ballots and ballot boxes to each room. 3. Environment of the Usage System The following are activities that can be done by the use of the new system 3. 6. 1 The system accept data inputs to create student records such as their student number, name, address, age, gender, year and section. 3. 6. 2Lessen the time consumed during the counting of votes. 3. 6. 3 Student who has already voted cannot vote again. 3. 6. 4Automatically prints the result of election. 3. 6. 5 Administrator is the only person to access the system. 3. 7 Components of the Proposed System 3. 7. 1 General features of the Proposed System The world(a) features of the proposed system are the f ollowing 3. . 1. 1 posting Driven pertaining to software that makes extensive use of menus to enable users to choose alternatives and guide syllabus operations. 3. 7. 1. 2Help Facilitiesin which reach out the users to support in the learningprocess. 3. 7. 1. 3 User Friendly-it provides user friendly features that will help the user to interact easily in manipulating the system. 3. 7. 1. 4 Reliability the system performs specific task correctly to support the transaction entered. 3. 7. 1. 5 Security it will include password to ensure that unauthorized user cannot read or use the data to make sure that the ystem files are safe in unnecessary information and for the privacy of counting of voting. 3. 5. 3 Functions of the System 3. 5. 4. 5 ocular Table of Content Program Level See Appendix D 3. 5. 4. 6 Visual Table of Content Module Level See Appendix E 3. 5. 4. 7 Visual Table of Content System Level System Level PASSWORD 0 Main Module identity card 1. 0 Voting Menu 2. 1 Select 2. 2 Submit 2. 3 belong 2. 0 Official Ballot 3. 4 Submit 3. 5 hazard PASSWORD 0 Main Module Menu 1. 0 Admin Menu 2. 1 Add Voter 2. 2. 1 Generate Students ID 2. 2. 2 Generate word of honor 2. 2. 3 Add Voter 2. 2. 4 View 2. . 5 Save 2. 2 Voters list 2. 3. 6 Select 2. 3 vista list 2. 4. 7 Delete 2. 4 Search 2. 5. 8 Search by ID 2. 5. 9 Search by summons 2. 5 About 2. 6 View 2. 7. 10 Candidate list 2. 7 Application Form 1. 7. 1 Candidate allowance 2. 8 hide 2. 9. 11 Canvassing Report 2. 9. 12 Voters Report 2. 9. 13 element/Year Report 2. 9 Tool 2. 10. 14 word 1. 10 breathing out 3. 7. 3 Systems Inputs The following are the input of the system 3. 7. 3. 1Password that contains a set of characters uses to log-in the Administrator for the system to operate (to register students and begin the voting). . 7. 3. 2 The students number, name, address, age, year, and section. 3. 7. 3. 3The students vote for every position. 3. 7. 4 System Outputs The following will be the output of the sy stem 3. 7. 4. 1 The system will produce the printed result of the election. 3. 7. 4. 2The list of the registered student who did not vote. 3. 7. 4. 3 The list of candidates in their selected position. 3. 7. 4. 4 The current status of the election 3. 7. 5 Input Process Output Charts 3. 7. 5. 1 System IPO See Appendix F 3. 7. 6 Data DictionaryA Data Dictionary of San Miguel National High School (SMNHS) Student Council Voting System Table cook Attribute Name circumscribe font set up Range PK Users UserID UserID Autonumber xxxxxx N/A PK Username Username Text xxxxxx Password Password Text xxxxxx Table Name Attribute Name Contents fictional character Format Range PK dumbfound PositionID PositionID Autonumber xxxxxx N/A PK Position Position Text xxxxxx Table Name Attribute Name Contents pillow slip Format Range PK Voters VoterID VoterID Autonumber xxxxxx N/A PK Username Username Text xxxxxx Password Password Text xxxxxx Name Name Text xxxxxx Year Year Text xxxx xx Section Section Text xxxxxx Voted Voted Text xxxxxx Table Name Attribute Name Contents pillowcase Format Range PK Candidates CandidateID CandidateID modus operandi xxxxxx N/A K PositionID PositionID Number xxxxxx Name LastFirst Name Text xxxxxx Year Year Number xxxxxx Section Section Text xxxxxx Photo Photo/Image OLE Object . jpg/. png Votes Votes Number xxxxxx A Data Dictionary of San Miguel National High School Student Council Voting System Entity ___________________________________________________________________ LabelVoters gate Type Description also known as regard ass and Meanings Input Data flow Vote Output Data flow Notes Long Name Registered Student ____________________________________________________________________ LabelUser insertion Type Description Alias quantifys and Meanings Input Data flow Output Data flow Notes Long Name Admin ____________________________________________________________________ A Data Dictionary of San Miguel Nat ional High School Student Council Voting System Elements ___________________________________________________________________ carelessness SystemSan Miguel National High SchoolStudent Council Voting System Label Students ID Type and duration extension Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default evaluate pleasing Value User Responsibility Admin ____________________________________________________________________ ____________________________________________________________________ Default SystemSan Miguel National High SchoolStudent Council Voting System Label Students Password Type and spaceSource Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value User Responsibility Admin ____________________________________________________________________ ____________________________________________________________________ Default SystemSan Miguel Nat ional High SchoolStudent Council Voting System Label First Name Type and Length Source Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value User Responsibility Admin __________________________________________________________________ ___________________________________________________________________ Default SystemSan Miguel National High SchoolStudent Council Voting System Label Last Name Type and Length Source Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value - User Responsibility Admin ________________________________________________________________________ Default System San Miguel National High School Student Council Voting System Label Year levelType and Length Source Voter Registration Form/Candidate Registration Form Security Admin Date Alias Default Value Acceptable Value User Responsibility Admin ___________________ _____________________________________________________ ________________________________________________________________________ Default SystemSan Miguel National High SchoolStudent Council Voting System Label Section Type and Length Source Voter Registration Form/Candidate Registration Form SecurityAdmin Description and Comment Date Alias Default Value Acceptable Value -User Responsibility Admin 3. 5 Development Flowchart and memorandum 3. 8. 1 Gantt chart See Appendix G 3. 6. 4 System Flowchart See Appendix H 3. 6. 5 Program Flowchart See Appendix I CHAPTER IV DETAILED DESIGN 4. 1Standards and Conventions This chapter will explain the standard and convention used in design of the proposed system to ensure the conformity throughout the system and to emphasize the system very well. 4. 1. 1 Design Methodology The proposal used the top-down programming approach as the design technique in the process of developing the simulation of the system.This approach refers to a problem solving t echnique which involves in voting, analysis to the total of vote, design of the program or solution in terms of large objectives, designing the modules and subroutines needed in the program and finally writing the detailed code. 4. 1. 2 Program identification and Convention A special name was given to all programs of every module in a way that it describes each subprogram in order to represent the function to be performed. Names are related to each subprogram giving emphases on what each module is performing. This can be seen in the module specification section on this chapter. 4. 1. data file Naming and Convention Each record of the student used in the program was classified with their student number so that the user can easily understand and can vote wisely for the running candidates. Each student who already voted is automatically save in the database of the system for validation of the processes performed by each subprogram. 4. 2 Module condition This section discusses all inf ormation to the highest degree modules of the proposed system. NameSystem Password adviseTo protect and secure the election to illegible voters EntryPassword elapse InputsValid Password OutputsMain Menu Errors CallsVoting MenuCalled by Remarks NameVoting Menu exerciseTo provide ballot form for the students Entry filling qualifying resource Exit Inputs natural selection OutputsOfficial Ballot Errors Calls1. 1 Select, 1. 2 Submit, 1. 3 Exit Called by 0 MAIN Menu Remarks NameOfficial Ballot PurposeTo show the list of elected candidates Entry pickaxe ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls2. 1 Submit, 2. 2 Back Called by Voting Menu Remarks NameSystem Password PurposeTo provide and secure votes to unauthorized person EntryChoice ExitChoice Exit InputsChoice OutputsAdmin Menu Errors Calls2. 1 Submit, 2. 2 BackCalled by 0 MAIN Menu Remarks NameAdmin Menu PurposeTo display Admin Menu EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 1 Add Voter, 1. 2 Voters List, 1. 3 Candidate List, 1. 4 Search, 1. 5 About, 1. 6 View, 1. 7 Application form, 1. 8 Report, 1. 9 Tool,1. 10 Exit Called by Voting Menu Remarks NameAdd Voter PurposeTo Register new voter EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 1. 1Generate Student id, 1. 1. 2 Generate Student Password, 1. 1. 3 Add voter, 1. 1. 4 View, 1. 1. 5 Save Called by Admin Menu Remarks NameVoters ListPurposeTo View the list of voters and update voters status EntryChoice ExitChoice Exit InputsChoice OutputsVoters Registration Form Errors Calls2. 1 Select Called by Admin Menu Remarks NameCandidate List PurposeTo View the list of candidates and delete former candidates EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 3. 1 Delete Called by Admin Menu Remarks NameSearch PurposeSearch the voters record EntryChoice ExitChoice Exit InputsChoice OutputsYour Choice Errors Calls1. 4. 1Search by ID, 1. 4. 2Search by Name Called by Admin Menu Remarks NameAboutPurposeAbout the system and the Developers EntryChoice ExitChoice Exit Inputs OutputsDisplay information Errors Calls Called by Admin Menu Remarks NameView PurposeYou can view the candidates list and voters list EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 6. 1 Candidate list Called by Admin Menu Remarks NameCandidate list PurposeYou can view the candidates list EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 6. 1. 1 President List, 1. 6. 1. 2 V-President List, 1. 6. 1. 3 Secretary List, 1. 6. 1. 4 Treasurer List1. . 1. 5 Auditor List, 1. 6. 1. 6 PIO List1. 6. 1. 7 Project Manager List, 1. 6. 1. 8 Sergeant at Arms List1. 6. 1. 9 4th Yr. Representative List,1. 6. 1. 10 3rd Yr. Representative 1. 6. 1. 11 2nd Yr. Representative List, 1. 6. 1. 12 Gr. 7 Representative List Called by Admin Menu Remarks NameApplication Form PurposeThe Application Form of the candidates and voters EntryChoice Exi tChoice Exit InputsChoice OutputsDisplay information Errors Calls Called by Admin Menu Remarks NameCandidate Registration PurposeDisplay the registration form of the said position EntryChoice ExitChoice Exit InputsChoiceOutputsDisplay information Errors Calls Called by Admin Menu Remarks NameReport PurposeThe canvassing report and the candidate displayed EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 1 Canvassing Report, 1. 8. 2 Voters Report 1. 8. 3 Section/Year Report 1. 8. 4 Result Called by Admin Menu Remarks NameCanvassing Report PurposeTo know the outstanding report of the candidates EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 1. 1President Candidates,1. 8. 1. 2 V-President Candidates,1. 8. 1. 3 Secretary Candidates,1. 8. 1. Treasurer Candidates 1. 8. 1. 5 Auditor Candidates, 1. 8. 1. 6 PIO Candidates 1. 8. 1. 7 Project Manager Candidates, 1. 8. 1. 7 Sergeant at Arms Candidates, 1. 8. 1. 8 4th Yr. Representative Candidates 1. 8. 1. 9 3rd Yr. Representative Candidates, 1. 8. 1. 10 2ndYr. Representative Candidate, 1. 8. 1. 11 Gr. 7 Representative Candidates Called by Admin Menu Remarks NameVoters Report PurposeThe numbers of voters who vote and who did not, and the total of votes EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 2. 1Search, 1. 8. 2. 2 Refresh, 1. 8. 2. 3 Print Called by Admin MenuRemarks NameSection/Year Report PurposeThe numbers of registered voters EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 3. 1Search, 1. 8. 3. 2 Refresh, 1. 8. 3. 3 Print Called by Admin Menu Remarks NameResult PurposeTo display the result of the election EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls1. 8. 4. 1 Refresh, 1. 8. 4. 2 Print Called by Admin Menu Remarks NameTool PurposeDisplay the student password EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Erro rs Calls1. 1. 9. 1 Password Called by Admin MenuRemarks NameExit PurposeClose the system if you want EntryChoice ExitChoice Exit InputsChoice OutputsDisplay information Errors Calls Called by Admin Menu Remarks 4. 2 Module Specification MODULE MAIN Menu This section calls the other modules or program. Mouse and menu rentn may used to access each subprogram. MODULE PASSWORD The module requires users ID and a correct password. If the password is correct, the Voting Menu and Admin Menu that we used by only one module at a time will be automatically display. MODULE pick out MENU The module provides ballot form for the registered student to vote. MODULE ADMIN MENUThe module provides menu for the admin to access, manage, maintain and secure files. DATA ENTRY For the Voting Menu the polar option includes Select, Submit, and Exit. For the Admin Menu includes Generate, Add Voter, Save, View, Select, Delete, Find, and Print. OFFICIAL BALLOTS Show the candidates to be elected. APPLICATION F ORM The module provides registration form for Voters and candidates. ABOUT Show information about the system. EXIT Close the Menus 4. 4 File Specification System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media DiskTable name Candidate Organization Index champaign Name Data Type External Length Candidate ID AutoNumber PositionID Text Name Text Year Number Section Text Photo OLE Object Votes Number System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media Disk Table name Position Organization Index Field Name Data Type External Length PositionID Text Position Text System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media DiskTable name Users Organization Index Field Name Data Type External Length UserID AutoNumber Username Text Password Text System San Miguel National High School Student Council Voting System Record Size File Name Student Council Voting System Storage Media Disk Table name Voters Organization Index Field Name Data Type External Length VoterID AutoNumber Username Text Password Text Name Text Year Text Section Text Voted Text 4. 5 Screen Format See Appendix J. 4. 6 Report Format See Appendix K. 4. 7 Hardware Specification ITEMS SPECIFICATIONS/BRAND PRICEComputer Terminal Compaq(Compaq435)- AMD-Windows 8 Pro-2 GB DDR Memory-500GB Hard Disk Drives-Less than 25 mm thin and 2. 5 kg light-ODD/HDD-A large volume hard disk and 8X DVD-Super Multi drive in a small form factor for massive storage and media usage-LAN/VGA Port-Multimedia Card- Optical disk access indicator-Kensington lock slot-802. 11 b/g/n Wi-Fi P 20,000. 00 Power Supply 29. 00 Total P20,029. 00 4. 8 Cost Benefit Analysis 4. 8. 1 Presentation of Cost 4. 8. 1. 1 Existing System write off A. Supplies get down Description Unit Cost Qty/ day time Qty/Year Cost/Year Ball pen 10/pc 50pcs. 50pcs 500. 00Bond Paper clxx/rim 4 rim 4 rim 680. 00 Pentel Pen 48/pc 40pcs. 40pcs 1,920. 00 Manila Paper 5/pc 15pcs. 15pcs 75. 00 Staple Wire 10/box 10box 10pcs 100. 00 Stapler 150/pc 10pcs 10pcs 1,500. 00 Folder 12/pc 35pcs 35pcs 420. 00 Ballot Box (Carton) 5/pc 35pcs 35pcs 175. 00 Packing Tape 45/pc 10pcs 10pcs 450. 00 printer 3,400/pc 1pc 1pc 3,400. 00 Pencil 6/pc 50pcs 50 300. 00 Ink 300/set 1set 1set 300. 00 Certification 3/pc 24pcs 24pcs 72. 00 Snacks (Teachers Comelec) 100 30pcs 30pcs 3,000. 00 Total Supplies Expense/yr P 12,892. 00 B. Electric ConsumptionHours/Day Cost/Hour Daily Rate Cost/Year 8 36. 00 288. 00 288. 00 Total Electric Expense per Day P288. 00 Total Existing System Expense P 13,180. 00 C. Equipment Expense Quantity Item Price 1 Power Supply P 300. 00 6 Printer Ink 600. 00 Total Equipment Expense P 900. 00 D. Maintenance Expense Maintenance Fund Expense/Day 0 Total Maintenance ExpenseP 0. 00 E. Computer ph ysical exertion Expense Software Package Cost Visual Basic 6. 0 Microsoft Access 2007 Total Software Costs P 5,000. 00 F. Training/Seminar Expense 1 day Training/Seminar Expense P 300. 00 Total System Expense P 6,700. 0 4. 8. 2 Presentation of Benefits YOP Cost Future Value Present Value Acc. Present Value 0 -6,700. 00 1 P 3,000. 00 P 2,800. 00 P 2,800. 00 2 4,000. 00 3,780. 00 6,580. 00 3 5,000. 00 4,894. 00 11,474. 00 4 6,000. 00 5,132. 00 16,606. 00 5 7,000. 00 6,356. 00 22,962. 00 Rate of Return (ROR) (E/C) 1/nLet E = Earning C = Cost n = Number of days (P 22,962 / P 6,700) 1/5 = (3. 4272) 0. 2 = 3. 2272 or 0. 3227% Payback Period ( APV C/ APV) + prior YearLet Cost = 6,700. 00 AVP = 16,606. 00 Previous Year = 3 (16,606. 00 6,700. 00 / 16,606. 00) + 3 = (0. 59653) + 3 = 3. 9 (3 years and 6 months) CHAPTER V IMPLEMENTATION 5. 1 Implementation Phase In this section, the proposal will discuss the activities that they have to vote in order to the flow of the system. I t is included also the maintenance of the system in order to empty the redundancy of the voting and to keep the good proceeding of the system for the student of using automated election. The implementation of this proposed system though conditions will also be presented to insure it accuracy, capability in reaching the intended target, effective for producing a desire voters in the election, integrity and to further check the errors. . 2 Program Specification The Visual Basic 6. 0 was used by the system to develop the software programs. Visual Basic 6. 0 offers a file handling performance needed by the system and it is integrated with Microsoft Access 2013 on which the proposed design the database management system. 5. 3 Program Testing After all the modules of the program have been finished, the proposed system test is to see if the output is performed very well for the satisfaction of the user and to avoid the errors that will occur during the election day.Although the proposed system is simulation, the test showed that San Miguel National High School voting system performed the high standard, accuracy, and the reliability of the system. 5. 4 Security and Back Up plans The proposed system has own password for the intended user to protect the system from unauthorized access information. This system also provides an option to create back up copies of information on the system and place it in secured place outside of the company. Authorized personnel are responsible to keep the back up files so the in the case of system loss, regeneration is possible. . 5 Maintenance Plan The back up files should be made in order to maintain the system from possible loss of important data and damages programs. These files are most significant when unexpected hardware failure results in damages program file and loss of data, so the user should at least make two (2) copies of all files every data processing for a better maintenance of the system. 5. 6 User Training In order to have an effective operation of the system, the proposed system suggest that the user should be trained on how to interest with the system to ensure the integrity of the system.The training of the student to use the system is help by the intended administrator who knows the system. This Automated SSG election system is user friendly to ensure the success implementation. CHAPTER IV CONCLUSION AND testimonial 6. 1 Conclusion As other School and establishments, San Miguel National High School together with their existing system, faced various problems. San Miguel National High School still utilizes the some manual procedure in preparing for their student council election.We, the researchers formulated the objective of the study To find out the flow and functionality of the present semi-automated system and likewise. Propose and present an automated Student Voting Council system to the sufficient and more lessen of preparing for the coming student election. To cope up with the problems , the researchers initial step was to study and conduct some interview to school (e. g. SSG Adviser, Officers, and Students). We analyzed the present system so as to locate the various limitations therein.Observations were also done in order to find out the conditions and steps for the voting system. Elections rely heavily on manual tallying and canvassing of votes thus making them vulnerable to control and manipulate. To ensure a credible and transparent electoral process, the modernization of the electoral system through computerization shall be supported to ensure the credibility of polls and correct the deficiencies in the electoral system. To eliminate many ineffective features of the present system, the researcher come up with proposed system modeled basically to counter act the above limitations.Some steps that made the process quit long eliminated as the automated program was sufficient enough. Computations were accomplished by the computer itself while files were kept in or der and gathered with reliable security. The study revealed that utilizing computers will in the long run be financially beneficial to the School. Based on the findings and data gathered, the researchers have come up with the following conclusions 1. The existing system of San Miguel National High School when having a Student Supreme Government (SSG) election, all transactions like voters registration and voting, is done manually. . The existing system generates many problems such as redundant voters, time consuming, heavy workload (esp. SSG Adviser). And difficulty in modify and editing the files of the voters. 3. That there is need for an enhancement of their system due to the problem of their existing system, a new system is entirely required to the substitute the present process that is quit inferior. Voting can be made available in the same day of election. The COMELEC will not be busy the week before the election to prepare all the ballot of every student.The day of the Elect ion they can easily print the winner of the election signed by SSG adviser. 4. That the new system would meet the limitations of the existing manual system. The proposed automated SSG voting council system is effective because the computation and manipulation of files are done by the computer, thus eliminating redundancy, voters records will be refrained these may be possibly eliminated. 5. The researchers also recommend this study to the students as a guide in doing the same study in other public or private purposes. 6. 2 RecommendationsThe researchers recommend that the proposed system be implemented as to put an end may enormous work shouldered, by the voters in the COMELEC of San Miguel National High School. In implementing this system, the COMELEC can work harmoniously have more quality time spent for other tasks, and system will be freed from deficiencies. The researchers believed that the proposed system offers quality services without spending much time and effort. It is als o recommended that the school comply with the requirements of the proposed system so that difficulties may be possibly eliminated.